EH&S FAQs:

Biosafety

Autoclaves

What do I need to consider when decontaminating my samples using an autoclave?
Please see Two Questions about Autoclaves.

Biohazardous Spill Clean Up

How do I clean up a spill of biohazardous materials?
Please see the Spill Clean Up Protocol.

Biohazardous Waste

What is biohazardous waste?
See What is Biohazardous Waste? for a complete list.

Biological Safety Cabinets

What is a biosafety cabinet?
A biosafety cabinet (BSC) is not a chemical fume hood. Fume hoods are designed to remove chemical fumes and aerosols away from the work area. BSCs are designed to provide both a clean work environment and protection for employees who work with biological hazards.

BSCs use vertical laminar airflow to create a barrier to airborne particles, such as microorganisms. They use High Efficiency Particulate Air (HEPA) filters to clean air going into the work area and out to the environment. The HEPA filter removes airborne particles from the air, but does not remove chemical fumes. A single exception is a specific special model of Class II Type B2 BSC that is UL classified as a fume hood.
When should I use a biosafety cabinet?
Use a BSC for manipulations of pathogens that are likely to create aerosols (such as vortexing open tubes, pipetting, opening caps after centrifuging, sonicating, aspirating with a syringe, etc.). Use for all manipulation of airborne transmitted pathogens (such as Brucella abortus, Mycobacterium tuberculosis, etc.).
How often do I have to get my biological safety cabinet certified?
Please see the UCR Policy.

Biological Use Authorization

What is a BUA?
A BUA is a document describing a Principal Investigator?s (PI?s) research at UCR that provides authorization to conduct that research when approved by the Institutional Biosafety Committee (IBC).
Who has to fill out a BUA?
You must submit a Biological Use Authorization if your research involves:

  1. Infectious organisms (bacteria, viruses, mold, fungi, yeast, parasites, prions, etc.) that may cause disease in healthy humans, or cause significant environmental or agricultural impact
  2. Work with human, sheep and primate tissues, fluids, cells, or cell culture
  3. Recombinant DNA
  4. Transgenic plants, insects or animals
  5. Human gene therapy
  6. Select agents
  7. Intentional release of recombinant DNA to the environment
  8. Work with animals known to be potential reservoirs of zoonotic diseases
  9. All work at BSL2 and higher
Why must I complete a BUA?
The National Institutes of Health (NIH) requires this authorization if you receive NIH funding or work at an institution that receives NIH funding.
How do I submit a BUA and how long is it good for?
A BUA can be submitted here.

After submission, the BUA will be reviewed by the biosafety officer to determine if the BUA requires review by the IBC. If the BUA is exempt from IBC review, it will be approved at Biosafety Level 1 by the Chair of the IBC. All work done at Biosafety Level 2 or higher is reviewed by the IBC. The IBC meets the third Thursday of the month as needed.

All BUAs are current for two years after which a new BUA must be reviewed by the IBC.
What if I need to make a change in my protocol after it has been approved by the IBC?
Your original BUA is stored and you have access to it online. You can make changes to your original BUA and resubmit the amended BUA to the IBC.

Exposure Control Plan and Bloodborne Pathogens Training

What is a BBP?
BBPs are pathogenic microorganisms present in human blood and tissue that can cause disease in humans. The State of California recognizes three viruses as BBPs: Hepatitis B and C, and HIV.
Is the Hepatitis B vaccination required?
If you have a potential exposure to a bloodborne pathogen the best prevention against Hepatitis B is vaccination. You do not have to have the Hepatitis B vaccination if you do not want to. If, however, you change your mind at a later time, the vaccine must be made available to you by your employer. If you refuse the Hepatitis B vaccine, you must sign a Hepatitis B vaccine declination form. The Hepatitis B declination form is located is UCR?s exposure control plan and must be kept on file by your supervisor.

Medical Waste

What is medical waste?
?Medical waste? is waste that meets both of the following requirements:

  1. The waste is generated or produced as a result of any of the following actions:
    • Diagnosis, treatment, or immunization of human beings or animals
    • Research pertaining to the diagnosis, treatment, or immunization of human beings or animals
    • The production or testing of biologicals
    • The accumulation of properly contained home-generated sharps waste that is brought by a patient, a member of the patient?s family, or by a person authorized by the enforcement agency, to a point of consolidation approved by the enforcement agency pursuant to Section 117904 or authorized pursuant to Section 118147
    • Removal of a regulated waste, as defined in Section 5193 of Title 8 of the California Code of Regulations, from a trauma scene by a trauma scene waste management practitioner

  2. The waste is either of the following:
    • Biohazardous waste
    • Sharps waste

Emergency Management

Business Continuity Planning

Why is planning for business resumption important?
We need to PLAN NOW how we will resume critical functions because any major disruption of our business prolongs the damage to the education of our students and the research of our faculty.

Emergency Operations Center & SEOCs

Emergency Plans

What departments need to complete a DEOP (General Use)?
Departments such as Botany and Plant Sciences or English do not have an emergency response function, therefore, have to fill out a DEOP for general use.

Botany and Plant Sciences would not respond to an unexpected exposure to radiation; they would call EH&S. Similarly, if there were a civil disturbance in the English Department and the disruptor refuses to leave, they would have to call the UCR Police Department.
What departments need to complete a DEOP (Department with SEOC)?
The departments that operate an SEOC are the various colleges at UCR. So the College of Engineering, the College of Humanities, Arts, and Social Sciences, etc., need to fill out a DEOP (Department with SEOC).
What departments need to complete a DEOP (Response Department)?
Departments such as EH&S, UCPD, Physical Plant, TAPS, and the Health Center need to fill out a DEOP (Response Department) because they are the ones that respond and assist the other departments in an emergency on campus.

Emergency Procedures

Whom do I call if there is an emergency after 5 p.m.?
Call 9-1-1 after business hours, they will forward your call to UCPD or an EH&S emergency responder if necessary.

Looking At Hazards

What types of disasters might we have to deal with at UCR?
There are three types of disasters: natural, technological, and terrorism. Look at the following questions for more details.
What are natural disasters?
Natural disasters occur when Mother Nature is in a high emotional stage. The types of natural disasters we might have to deal with include earthquakes, wildfires, floods, severe storms and drought. (Luckily, we don't have to deal with tsunamis!)
What are technological disasters?
Technological disasters are problems we've made for ourselves in our complex, technology-driven society. Examples of this type of disaster are hazardous materials accidents, transportation accidents (plane crashes and train wrecks), explosions, utility outages (in our case, mostly electricity and water), pipeline ruptures, epidemics and civil disturbances.
What about terrorism? Is that a concern here?
Terrorism is a technological disaster deliberately triggered by someone who wants to make a point. It's very unlikely we'll ever see al-Qaeda out here. However, Riverside and San Bernardino counties are home to numerous extremist groups at both ends of the political spectrum who can find things to dislike about UCR.

Personal Preparedness

How should I prepare my family, friends and myself for an emergency?
Make a plan:

  • Create a list of important phone numbers, including an out-of-town contact.
  • Keep your list of numbers and meeting places with you. Slip it in your backpack, purse or somewhere easily available.
  • Agree on a meeting place and have a backup spot.

Assemble a kit or buy one at a local store that includes, but is not limited to:

  • Rain gear (poncho)
  • Battery-powered flashlight
  • Duct tape
  • Whistle
  • First-Aid kit
  • Dust mask or cotton T-shirt
  • Three-day supply of food and water
  • Wrench to turn off utilities
  • Plastic Sheeting
  • Extra batteries
  • Moist towelettes
  • Battery-powered radio
  • Warm clothes/ emergency blanket
  • Container for extra water
  • Extra doses of important medicine
  • Personal identification
  • Leather gloves
  • Garbage bags and ties
  • Family Communications Plan
  • Special needs items

Be informed:

Know your local emergency plans, including the plans at your child?s school if you have any. Participate in your workplace emergency drills, etc.

Preparing The Campus

Why is nonstructural damage a concern?
Nonstructural components include ceilings, windows, office equipment, computers, file cabinets, furniture, lights, etc. Some of the risks associated with nonstructural damage are life safety, property loss and interruption or loss of essential functions.

People can be injured or killed by damaged or falling nonstructural items. The property loss resulting from damaged nonstructural items is estimated to be one third of earthquake losses. Nonstructural damage can also result in postponement of operations and productivity.

Recovery Planning

Special Collections Declaration

Environmental Health

Health Inspection Of Food Facilities

How often are UCR?s dining halls inspected?
Four times a year.
Where can I see a copy of an inspection report for a campus dining hall?
Please contact Environmental Health and Safety at x25528 to view past inspection reports.

Animals & Insects That Cause Disease or Injury

What are some of the signs that my building may have rats?
  • Visual sightings on power lines, trees, bushes, patios, etc.
  • Hollowed out citrus and other fruit
  • Rat droppings
  • Noises in the attic and walls
  • Gnawing sounds and gnaw marks around roof eaves
  • Damage to plastics and coverings on electrical wires

Drinking Water Quality

Why does my water sometimes taste or smell funny?
When your water tastes or smells funny, the problem might be in the water or it may not!

Odors may actually be coming from your sink drain where bacteria grow on hair, soap, food and other things that are trapped. Odor can also come from bacteria growing in water heaters, usually ones that have been turned off for a while or have the thermostat set too low. Gases in a drain that smells get stirred up when water pours into the pipe.
Why does my water leave spots on my glasses, coffeepot, and showerhead?
There are minerals in water that are white and settle when water is heated, cooled, or evaporated. The spots contain nothing harmful.

Filling your coffeepot with vinegar and letting it sit overnight, usually removes the spots. Make sure to rinse well before using. You can also clean your showerhead by soaking it in a vinegar-filled bowl. There are some store products you can use to avoid spotting when glasses are washed and allowed to air dry.

Plan Review Of Food Facilities

What needs to be reviewed through the facility plan check process?
Any new or remodeled food facilities must be reviewed and approved before construction begins.

Swimming Pool Plan Review

What plans need to be reviewed?
Any new or remodeled swimming pools must be reviewed and approved before construction begins.

Swimming Pool Safety

How often are swimming pools inspected?
Four times a year.

Temporary Food Facility Permits

Who needs a temporary food service permit?
Any organization (including UCR registered clubs, organizations, non-university individuals/organizations, etc.) hosting a campus event where food/beverage is offered to the public (this includes the UCR campus community) either free or for purchase.
What events do not need a permit?
A campus office, department, or service unit hosting an intra-departmental event within its own facilities (staff meeting, intra-departmental birthday celebration, etc.) and a campus student organization hosting an event within their own personal residence where only members will attend do not need a food permit. Exceptions will be made on a case-by-case basis.

If an approved caterer is used, a food permit may not be needed, but exceptions will be made on a case-by-case basis.
What training is required?
At least one member of the organization or group requesting the permit must attend Food Safety Training for Temporary Food Service offered by Environmental Health and Safety.

This individual must be present during the purchase, preparation and serving of food during the event.

Training is good for the academic year.
Where can I buy my food and can I make stuff at home?
Food items must be purchased from an approved source on the day of the event. No food, under any circumstances, may be stored or prepared at a personal residence.

Approved sources consist of:

  • Licensed and insured major chain supermarkets
  • Vendors listed on the UCR approved vendor list
  • Dining services
How long is my permit good for?
All permits are good for one day only. Events taking place over multiple days require one permit for each individual day of the event.

Water Wells

When should I have my well tested?
Check your well every spring to make sure there are no mechanical problems; test it once each year for germs and once every two to three years for harmful chemicals.

You should also have your well tested if:

  • There are known problems with well water in your area
  • You have experienced problems near your well (i.e., flooding, land disturbances, and nearby waste disposal sites)
  • You replaced or repaired any part of your well system
How do I find out if my well is contaminated?
The only way to find out if your well water is contaminated is to test it. You can contact your health or environmental department or a private laboratory to test for germs and harmful chemicals. In some states, the drilling contractor must test a new well after it is built. However, as a well owner, it is your responsibility to maintain your well and have it tested regularly.
How do germs and chemicals get into my well water?
Germs and chemicals can get into your well water and contaminate it in different ways. Some germs and chemicals occur naturally.

For example, heavy metals like arsenic, lead, and cadmium are naturally found in rocks and soil and sometimes seep into ground water.

Other contaminants come from human and animal waste resulting from polluted storm water runoff, agricultural runoff, flooded sewers, or individual septic systems that are not working properly.

West Nile Virus

Where did West Nile Virus come from?
West Nile virus was first detected in the United States in New York in 1999. Since then, WNV has spread to 46 states, Canada, and Mexico.
Do we have West Nile Virus in California?
In 2006, 20 cases involving people were detected in various California counties and West Nile Virus was detected in dead birds, mosquitoes, sentinel chickens, and a horse throughout California counties.
How does someone get West Nile Virus?
People and animals can get West Nile Virus from the bite of an infected mosquito (mosquitoes are infected from biting birds that have the virus), There is also evidence that it can be acquired via a blood transfusion or organ transplant from an infected donor.
How would I know if I have West Nile Virus?
Most people who are bitten by a mosquito with West Nile Virus will not have any symptoms. People who do get sick may experience flu-like symptoms, such as fever, headache and body aches. It is thought that less than 1% of the people who are infected with WNV become severely ill or need hospitalization. More severe symptoms of the virus might be headaches, high fever, stiff neck, stupor, disorientation, coma, tremors, convulsions, muscle weakness, or paralysis. The elderly or those with weakened immune symptoms are particularly vulnerable to illness caused by the virus.
What should I do if I think I have West Nile Virus?
If you have symptoms of West Nile virus, call your medical provider. There is no specific treatment for West Nile Virus, and because it is a virus, it will not respond to antibiotics. In severe cases, hospitalization and supportive care is important.

Environmental Programs

Above Ground Storage Tanks

How do I know if what I have qualifies as an above ground storage tank?
Above ground tanks include any one or combination of tanks (including underground pipes connected thereto) used to contain an accumulation of potential ground water contaminants and the volume of which (including the volume of underground pipes connected thereto) is less than 10% below the surface of the ground. Flow-through process tanks are excluded from the definition of above ground storage tanks.
What types of materials are stored in ASTs?
Typically, ASTs are used to store petroleum products (oil, gas, diesel, etc.).

Beyond Compliance

We have a hard enough time just trying to comply! Now you want departments to do more?
Our goal is not to create more work, but rather to provide the tools to make compliance easier while achieving the sort of continuous improvement that will take the campus beyond "just compliance."
Is continuous improvement a new concept?
Actually - in a way, yes. UC has adopted an Integrated Safety and Environmental Management System (ISEM) that will help achieve continuous improvement.
What if I have an idea to help the environment?
We welcome your ideas; contact the Environmental Programs Specialist at x2-6303 or via the main EH&S office at x2-5528.

Control Of Runoff Water

What is "storm water"?
Storm water is the water from rain, irrigation, etc., that enters the storm drain system.
Why does runoff water need to be controlled?
Water entering the campus storm drains may be carrying debris or pollutants. This water does not pass through any treatment process, but instead flows into our streams, lakes, and oceans.
Why should I care about storm water?
Storm water quality has an effect on the quality of drinking water supplies.
How can I control runoff water?
Dirt, debris, trash, leaves, chemicals, feces, etc., should never go down a storm drain. You can help by letting campus EH&S or Facility (Physical Plant) personnel know if you see anything other than pure, clean water running into the campus storm drain system.

You can contact EH&S at x2-5528 or the campus Environmental Manager at x2-6303. You can also send an anonymous complaint or concern via the EH&S website by clicking on "Report a Release to Environment" on the main page under EH&S Support.

Phase I: Preliminary Site Assessment

What is a Phase I assessment?
A completed Phase I assessment will provide a site owner (or prospective owner) with information about past site uses, ownership, and likelihood of surface or subsurface contamination. Phase I site assessments are typically used to help a prospective site owner decide whether or not to own the property.
What if the Phase I assessment indicates there IS a likelihood of contamination?
The prospective owner may either decide outright not to receive the property, or they may decide to have a Phase II assessment performed.
Can I perform my own site assessment?
Site assessments must be performed by an "Environmental Professional" that meets one of the following specific qualifications:

  1. PE or RG with 3 years equivalent full-time experience
  2. REA with 3 years equivalent full-time experience
  3. BS/BA degree science/engineering with 5 years equivalent full-time experience
  4. Equivalent 10 years full-time experience
Is there a cost associated with a Phase I inspection?
Yes, there may be a cost; EH&S will make every effort to keep costs to a minimum. Costs are typically limited to time, materials, and fees charged by local records departments. In the case of a small project, there may be little or no cost to you.
How long will the Phase I inspection take?
Typically, the inspection and report are completed within 2-3 weeks; a shorter turn-around time can be arranged in special cases.

Phase II: Site Characterization

What exactly is a Phase II site characterization?
If contamination at the site is suspected, a Phase II characterization can tell you exactly what contaminants are present, in what concentrations, and how far the chemical contamination has spread.
Is a Phase II characterization costly?
A Phase II characterization can be quite costly. It may include soil, water, and air sampling, and a more intensive history investigation
Who performs the Phase II characterization?
EH&S will help select a qualified contractor to perform the characterization and will oversee the process for you.
What if the property is highly desirable, but the Phase II reveals contamination?
In some cases, a cleanup is warranted. When this occurs, we can help you with Phase III (Remediation).
How long will a Phase II inspection take?
Depending upon the type and level of contamination suspected, Phase II inspections can take from several weeks to many months or in extreme cases - even years.

Phase III: Remediation

What sorts of contamination might require a Phase III remediation/cleanup?
Extensive soil and groundwater contamination are typically the sorts of problems that may require Phase III contamination.
So if a drum of oil has spilled, does that mean I need a Phase III remediation?
Not necessarily. If a drum spill is cleaned up immediately, the cleanup may be managed as a short-term, emergency cleanup. Typically Phase III cleanups are from leaks that have been occurring un-noticed over a long period of time.
If environmental contamination is found, is cleanup required?
Typically yes, but we will work with the appropriate agency to determine the necessary level of cleanup.
Is Phase III cleanup expensive?
Yes, almost always. EH&S will make every effort to find the most efficient and cost effective cleanup technology available.
Will regulators always be on site to supervise cleanup?
The amount of time regulators spend on site will depend upon the type and degree of contamination, and the extent of the working relationship we have with that particular regulating agency.

Planning Group Coordination

What is the Storm Water Planning Group?
The Storm Water Planning Group works to protect the campus storm water system and storm water quality.
Who is on the Storm Water Planning Group?
The Group is composed of representatives from campus departments and groups including Physical Plant (Grounds, Plumbing Shop, etc.), Housing, Food Services, Agricultural Operations, Office of Design and Construction, Academic Planning and Budget, etc. A student representative is also recruited to participate.

Record Keeping & Reporting

What sort of record keeping is required for storm water management?
UCR is required to track all of our storm water improvement activities (including releases to a storm drain, Planning Group meetings, storm drain inspections and cleaning, storm cleanups, etc).

Refrigeration Compliance

Can't I just let the refrigerant from my vehicle or equipment escape into the air?
Refrigerants can deplete the stratospheric ozone layer protecting the earth. As much refrigerant as possible must be captured and either recycled or appropriately disposed.
What do I do if my equipment or vehicle needs servicing?
Contact UCR's Energy and Utility Services/Central Plant (for equipment) at x2-4677 or Fleet Services (for vehicles) at x2-2277.
I know a bit about cars and equipment - is it okay for me to collect the refrigerant myself?
You may collect refrigerants ONLY if you are certified to do it; Federal and State laws require persons servicing refrigeration and comfort cooling units and vehicle air conditioners to have special training and certification.
Why are refrigerants regulated?
Careless use and management of refrigerants can contribute to depletion of the stratospheric ozone layer that protects the earth.
Who do I call if my refrigerant-containing equipment needs repair?
Contact the campus Steam Plant at x2-4677.
Do I need to be certified in any way if I have a refrigerator in my lab/office?
No, only persons performing maintenance on equipment containing refrigerant must be certified.

The Permit Process - Evaluation To Maintenance

What do I need a permit for?
Most boilers, emergency generators, and paint spray booths nearly always require a permit because each of these has the potential to emit pollutants to the air. As a general rule, if you are expecting to emit something to the air, soil, or water - check with EH&S to see if you need a permit. You should also always check with EH&S before treating any hazardous waste.
When do I need to start the permit process?
The best time to check to see if you need a permit, and to begin the permit process, is when you are considering purchasing a new piece of equipment or beginning a new operation. The process of obtaining a permit can take quite some time; if you don't begin the process early enough, you may be forced to delay using your new equipment or beginning your operation.
I think I may need a permit. Who do I call?
Contact the EH&S Environmental Manager at x2-6303 or x2-5528.
What happens if I don't bother to obtain a permit?
Fines for operating equipment, emitting pollutants, or treating waste without a required permit can be as high as $25,000 per day of violation. In some cases, a person violating permit rules can even be prosecuted and pay fines or spend time in jail.
How do I know if my permit needs maintenance?
Your permit usually tells you what sort of maintenance is required. Depending on the permit type, maintenance may include annual fees, recording of operation time, fuel usage, throughput, waste, emissions, periodic reporting, etc. Hopefully EH&S assisted you when you obtained the permit and has a record of it on file and can help you interpret the requirements. If this is not the case, be sure to send the EH&S Environmental Manager a copy of your permit.
Do permits cost anything? Who pays?
Permits frequently have both processing and annual maintenance fees; the person in charge of the equipment or process pays any fees.
What sorts of agencies require permits?
Several agencies oversee equipment and permitting, for example: the South Coast Air Quality Management District, the Cal-EPA Department of Toxic Substances Control, and the Santa Ana Regional Water Quality Control Board.

Underground Storage Tanks

What qualifies as an underground storage tank?
Underground storage tanks (UST) are defined as any one or a combination of tanks that have 10% or more of their volume below the surface of the ground in which they are installed. This definition includes the tank, connected underground piping, underground ancillary equipment, and containment system. This definition specifically pertains to UST systems that contain regulated substances such as solvents, methanol, and ethylene glycol (antifreeze).
We want to install an underground storage tank for hazardous materials. What do we need to do?
We strongly encourage anyone to avoid the installation of an underground storage tank. The chance of an eventual leak is high, compliance can be expensive and complex, and when the tank does leak, remediation is very expensive.
Are there alternatives to USTs?
You can also consider an above ground storage tank (AST), a series of smaller containers, or perhaps strategic ordering and shipping to avoid the need for a tank.

Your Participation

I am just one person, what can I do to help the campus environment?
The ways that you can help range from being aware and reporting any concerns to actively participating on environmental or sustainability committees.
I am a UCR student - are there ways that students can help too?
YES! You can assist by representing the student perspective on environmental committees. You can also provide informal input regarding problems you see on campus, or suggestions for improvement.
I am a staff person on campus. Are there expectations for my participation?
YES. You are required to follow environmental rules such as properly disposing of waste, maintaining environmental permits, etc. We strongly encourage staff to participate in campus environmental programs such as recycling. There are additional opportunities for you to contribute by becoming a member of campus environmental committees.
What types of environmental concerns should I report and how do I report them?
You may observe inappropriate handling or disposal of hazardous material, debris flowing into a storm drain, an oil spill in a parking lot, or even recyclable materials in the regular trash. Anything you see that you think may cause harm to the environment qualifies as a valid concern. You can report concerns by contacting EH&S at x2-5528. You can report an environmental release the same way, or electronically by clicking here.
What sorts of EH&S committees help the environment?
Examples include the campus Storm Water Management Group and the Integrated Pest Management Committee. EH&S is currently working with other campus departments to form a new campus sustainability committee.

Ergonomics

Fire Safety

Code Development

Why does the campus participate in the code processes?
The unique campus environment can often add valuable experience to the various committees charged with developing fire and building codes. Our involvement allows such experience to be shared to avoid possible conflicts in the real world application of the codes, maintaining the balance between safety and the costs of safety.

Emergency Response

If my building fire alarm goes off, do I really have to leave?
Yes, for your own safety, and the safety of others, it is expected that all persons within a building will promptly evacuate the building to the emergency assembly area (EAA) upon hearing the building alarm or if directed by your building BSEC, BES, or other emergency responders. At the EEA, you will be informed of the nature of the alarm and when you may be allowed to re-enter. If critical operations or processes are occurring in your space that requires monitoring, notify the BSEC at the EAA. Failure to follow the lawful direction of police or fire personnel can result in additional actions.

Fire Investigations

I had a small fire and put it out. There was no real damage. Do I really need to report it?
Yes, all fires need to be reported. No one generally gets in trouble for a small accidental fire. Not reporting a fire can have serious repercussions, possibly criminal and civil. Safety is the major concern to you and others. A fire investigation can determine if previously unknown equipment problems exist, if processes or procedures are adequate for the safety of everyone, and controls to keep this from reoccurring. If you used a fire extinguisher, it will have to be refilled or replaced. We strive to minimize the interruption and return things to normal as soon as possible. Remember, report all fires, to allow us to help safeguard your research and teaching.

Fire Protection Consultation

How do I obtain hydrant or fire flow information for a new project?
Fire Prevention staff are usually involved early in a project and have researched this information. Send an email request through the Project Manager at OD&C. A detailed response will be returned. Include all provided information to your design team. Generally, flows are updated annually during the summer months.

Fire Safety & Cooking

Fire Safety Training

I remember the word PASS, from extinguisher training, what does it mean?
P - Pull the pin

A - Aim at the base of the fire

S - Squeeze the handles together

S - Sweep from side to side

Although it sounds easy, good technique requires both formal training and practice. Come out annually to one of our recurring sessions and develop the confidence to use an extinguisher successfully.

Fire System Inspection Audits

Someone came through my office recently, said they were working on the fire alarm. How do I know they are who they say they are?
All fire alarm systems on campus are maintained under the supervision of the campus fire alarm technicians, part of the Physical Plant Lock Shop. Some inspection activity may be performed by part time or student workers. Some work may also be outsourced to local vendors. Generally, occupants or supervisors will be advised prior to the activity, all campus personnel have proper photo identification. If there is any doubt as to the validity of a worker, call Physical Plant to confirm who they are and what they are doing.

Plan Review & Approvals

Do I really need to have my small project reviewed by the fire marshal?
Yes, despite the experience of our campus resources or outside contractors, the formal review and documentation is required to meet the provisions of our agreement with the State Fire Marshal. Sometimes the extra pair of eyes actually is helpful to a project. If planned for early in your project, this formality does not create undue time delays or costs.

Progress & Acceptance Inspections

What is "system impairment"?
Any interruption of the fire protection systems within a campus facility is considered a "system impairment." Our adopted standards, campus policy, and common sense requires that such interruption in protection be scheduled in advance, allowing notification to parties responsible for protection. Alternate protection, additional patrols, or fire watch may be merited depending upon the risks involved. The Campus Fire Marshal has the responsibility to determine any required mitigation during the time of the impairment.

Public Events

My group wants to have a candlelight vigil... is it allowed?
Generally, no open flames are allowed within the campus. The Campus Fire Marshal may approve the use for candles for religious or similar events. There are a few simple safety requirements. Contact the Campus Fire Marshal, by phone or email, early in your planning to avoid delays in approvals.

Special Collections Declaration

Hazardous Materials

Chemical Inventory Process

What is the UCR chemical inventory?
The UCR chemical inventory is an online program that lists "snapshot" amounts of all of the chemicals in all of the spaces and rooms on campus.
What is meant by a "snapshot" amount?
EH&S periodically sends teams of personnel onto campus to look and every container and enter the data (amount, chemical, state, manufacturer, etc.) into the online database. It is a "snapshot" since the amounts indicated online may or may NOT be adjusted as the campus personnel use up or add to their inventories. So the inventory is accurate at the moment in time it was taken (the snapshot), but may not be exact after that point.
What if I want to keep my inventory up-to-date as I use or purchase chemicals?
We ENCOURAGE people who want to update their inventories to do so. You can go to the main chemical inventory page to request a username and password. You must be a UCR faculty, staff, or student to view or edit the inventory.
I don't want anyone messing with my inventory - if they can see it does that also mean they can change it?
No, only persons assigned to a particular room may request access to edit items in that room.
How often does EH&S perform their campus wide inventory?
At a minimum, EH&S will take an inventory every 3 years. HOWEVER, if the amounts or types of chemicals in your workspace change significantly (i.e., you purchase a brand new chemical or your volumes change by at least 20%), then we want to know so we can update the inventory.
Why do we need a chemical inventory?
UCR is required by law to maintain a chemical inventory. Emergency responders use the inventory if they come to UCR to assist with a spill, fire, etc.
Can anyone use the chemical inventory system?
We restrict use of the inventory to UCR employees.
Will EH&S help with inventorying my chemicals?
EH&S can assist you in most cases.
Can I update the inventory myself?
The type of access you will have depends upon your job and responsibilities.
How often do I need to update my inventory?
You should update or inventory at least annually; more frequent updates are encouraged.
Can I use the inventory any time?
The inventory data is synchronized periodically, usually in the middle of the night, but you can use the inventory at all other times.
Do I have to enter each container separately?
Yes, but there are ways to simplify entering multiple containers IF they are identical. Contact the Hazardous Materials Manager at x2-6303 or via the main EH&S office at x2-5528.
Do I need a password to access my inventory?
Yes, you will need both a username and password. You can obtain these from the Hazardous Materials Manager at x2-6303 or via the main EH&S office at x2-5538.
Do I need to use a particular browser?
The inventory is accessible using Netscape version 6.0 or higher, and Internet Explorer version 5.5 or higher, using either a Macintosh or PC.
How do I access my chemical inventory?
Start here. You will find instructions and a link to obtain a username and password.
What if I no longer have a chemical?
Chemicals can easily be removed from your inventory list.

Identification & Shipping

I have been shipping items for years - why must I go through all this trouble now?
911 plus several air shipping disasters have increased the awareness of the potential dangers associated with shipping hazardous materials. As a result, new laws and regulations have been passed and enforcement has increased.
I have tried to read the Department of Transportation regulations in the Code of Federal Regulation Title 49. They are really complex - do I need to KNOW this stuff?
You are right! The regulations are very complex. ANYONE having anything to do with the shipment process must be trained to legally ship. That is why the trained professionals at Receiving & Shipping do nearly all of the hazardous material shipping from campus.
Even my dry ice shipments must be handled as a hazardous material shipment?
Yes. In the case of dry ice (and only dry ice), there is a very short training program that department personnel can elect to complete so that they may ship the dry ice shipments themselves. There must be NO other hazards associated with the package.
Who do I call if I have a biological, chemical, or radiological hazardous material that needs shipping?
Go to the UCR Hazardous Materials Shipping website. If your shipment contains radiological or biohazardous materials, you may also need to contact EH&S at x2-5528.
Who can help me ship my hazardous materials?
Receiving & Shipping department is in charge of shipping hazardous materials.
To whom do the hazardous materials/dangerous goods shipping rules apply?
The rules apply to anyone sending hazardous materials to another location.
I am shipping a sample in formaldehyde, is this an HM?
Yes, formaldehyde is a hazardous material and must be shipped according to HM regulations.
Do I need to be concerned about HM shipping requirements if I am shipping cells?
Yes. Contact the Campus Biosafety Officer at x2-2648 or visit the EH&S Biosafety webpage.
I am shipping a sample that is in alcohol, is this a HM?
Yes, alcohol is a flammable liquid and must be shipped according to HM regulations.
What activities constitute shipping?
If you are taking or sending a hazardous material/dangerous good off campus, you will need to follow proper shipping protocols.
Why should I care whether or not my package contains hazardous materials?
Fines and jail time can be levied against persons shipping hazardous materials illegally or inappropriately.
Can I personally carry my samples with me when traveling?
You may not carry samples with you when traveling, unless you want to risk being fined or arrested.
I understand I am personally liable for accidents or errors made handling or shipping HM if I elect to do it myself. Can I charge any fines to my grant?
NO.
Is a can of spray paint a compressed gas?
Yes, spray paint cans must be shipped according to HM shipping regulations.
Is a propane bottle/container a compressed gas?
Yes, propane containers must be shipped according to HM shipping regulations.
What is a hazardous material/dangerous good?
A hazardous material (HM) is any substance that could adversely affect safety during transportation.

Requesting An Emergency Door Placard

What is an Emergency Door Placard?
Emergency Door Placards summarize safety and emergency information about a particular workspace. The information is provided both in text and in colored symbols.
Does every room on campus have an emergency door placard?
The focus has been to generate emergency door placards for locations with chemical and physical hazards.
What is meant by a chemical hazard?
Chemicals that can harm a person or the environment are labeled as chemical hazards. Typically hazardous chemicals are flammable, corrosive, toxic, reactive, or carcinogenic.
What is meant by a physical hazard?
Physical hazards include items and processes that cause physical injury such as machinery that may pinch fingers, extreme cold or heat, high magnetic fields, electrical shock hazards, etc.
What other information is on the emergency door placard?
  • 24-hour emergency contact information (for room users)
  • Recommended personal protective equipment
  • Radioactive and biological hazards in the room
  • National Fire Protection Association (NFPA) "Diamond" summarizing the hazards
  • Placard version date
How do I obtain an emergency door placard?
Simply complete the online location specific emergency information form (LSEI) available on the EH&S home page.

ISEM

Step 1: Define Scope of Activity

Step 2: Identify & Analyze the Hazards

Step 3: Develop & Implement Controls

Step 4: Perform Activity Within Controls

Step 5: Provide Feedback and Make Improvements

Laboratory & Research Safety

Chemical Compatibility & Segregation

How do I know what is incompatible?
Acids are incompatible with bases and metals. Oxidizing agents are incompatible with reducing agents. Click here for a partial list of incompatible chemicals.

Chemical Hygiene Plans

Where in the lab should I keep the Chemical Hygiene Plan to make it accessible to all lab personnel?
All laboratories should designate a location to keep documents related to health and safety. The best location is at the entrance to the lab, where it is often accessible for routine and emergency use. Other documents to be kept at this location also include Material Safety Data Sheet (MSDS) binders, other lab safety manuals, emergency numbers, etc.

Fundamental Centrifuge Use Safety

Laboratory Safety Design

Preparing For An EH&S Audit

What if it is not possible to correct a safety problem because of unavailable funds, excessive impact on research, etc.?
The costs of keeping your lab safe are part of the costs of doing research at a university. If EH&S makes a recommendation, and you think of a better way to accomplish the same level of safety, then call your lab safety officer and discuss the alternative method with them.

Preparing For Emergencies

How can I prepare my lab for an earthquake or other emergency?
Use the Checklist for Nonstructural Earthquake Protection and review the Emergency Management Program.

Safety Responsibilities

I am just an employee, not a PI. What safety responsibilities do I have in the lab?
You are still responsible to obtain required training from your PI or EH&S so that you can perform procedures in a safe manner to protect yourself, and the processes and equipment you use. Review the Environmental Health & Safety Training Program.

SOPs For Chemical Use

Which Chemicals need lab specific SOPs?
Any chemical having a label indicating a hazard property described by words like: carcinogen, reproductive toxin, embryotoxin, mutagen, teratogen, highly toxic, extremely toxic.

Understanding Hazards & Controls

How do I know what type of PPE I need for a certain procedure?
The PI should provide PPE for all the employees in the lab. Contact EH&S if you are a PI and don't know what the best PPE is. The Tools and Resources discuss PPE.

Radiation Safety

Analytical X-Ray Machines

What is ionizing radiation?
Ionizing radiation is a type of radiation that has enough energy to ionize an atom or molecule, that is, to completely remove an electron from its orbit. The composition of ionizing radiation can vary. Electromagnetic radiation can cause ionization if the energy per photon is high enough. Far ultraviolet, x-rays, and gamma rays are all ionizing radiation, while visible light, microwaves, and radio waves are non-ionizing radiation. Ionizing radiation may also consist of fast moving particles such as electrons, positrons, or small atomic nuclei.
What does the Radiation Safety Committee do?
The RSC is a body of faculty and other radiation experts appointed by the VCR to establish and implement policies, processes, and procedures for the use of ionizing radiation at UC Riverside. In addition, the RSC maintains surveillance over the program and provides periodic program status reports to the VCR. Surveillance activities include the review and approval of radiation use applications and the review of EH&S radiation safety operations. The RSC ensures that university management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention. The RSC ensures that University management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention.
What does the Radiation Safety Officer do?
The RSO has overall responsibility for the radiation safety program and for ensuring that radiation uses conform to policies and applicable government regulations. The RSO is a member of the RSC, and responsible for referring to the committee all matters requiring its review and approval.

Diagnostic Medical X-Ray Machines

What is ionizing radiation?
Ionizing radiation is a type of radiation that has enough energy to ionize an atom or molecule, that is, to completely remove an electron from its orbit. The composition of ionizing radiation can vary. Electromagnetic radiation can cause ionization if the energy per photon is high enough. Far ultraviolet, x-rays, and gamma rays are all ionizing radiation, while visible light, microwaves, and radio waves are non-ionizing radiation. Ionizing radiation may also consist of fast moving particles such as electrons, positrons, or small atomic nuclei.
What does the Radiation Safety Committee do?
The RSC is a body of faculty and other radiation experts appointed by the VCR to establish and implement policies, processes, and procedures for the use of ionizing radiation at UC Riverside. In addition, the RSC maintains surveillance over the program and provides periodic program status reports to the VCR. Surveillance activities include the review and approval of radiation use applications and the review of EH&S radiation safety operations. The RSC ensures that university management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention. The RSC ensures that University management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention.
What does the Radiation Safety Officer do?
The RSO has overall responsibility for the radiation safety program and for ensuring that radiation uses conform to policies and applicable government regulations. The RSO is a member of the RSC, and responsible for referring to the committee all matters requiring its review and approval.

Dispersible Material

What is ionizing radiation?
Ionizing radiation is a type of radiation that has enough energy to ionize an atom or molecule, that is, to completely remove an electron from its orbit. The composition of ionizing radiation can vary. Electromagnetic radiation can cause ionization if the energy per photon is high enough. Far ultraviolet, x-rays, and gamma rays are all ionizing radiation, while visible light, microwaves, and radio waves are non-ionizing radiation. Ionizing radiation may also consist of fast moving particles such as electrons, positrons, or small atomic nuclei.
Am I required to have an RUA when using exempt materials or products?
If the material or product is also listed on the UCR Broad-scope license then the exemption is not in effect and an RUA is required. Assume that your material or product is not exempt until you have a final determination from the Radiation Safety Officer.
What does the Radiation Safety Committee do?
The RSC is a body of faculty and other radiation experts appointed by the VCR to establish and implement policies, processes, and procedures for the use of ionizing radiation at UC Riverside. In addition, the RSC maintains surveillance over the program and provides periodic program status reports to the VCR. Surveillance activities include the review and approval of radiation use applications and the review of EH&S radiation safety operations. The RSC ensures that university management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention.
What does the Radiation Safety Officer do?
The RSO has overall responsibility for the radiation safety program and for ensuring that radiation uses conform to policies and applicable government regulations, including the UC Riverside Radioactive Materials License. The RSO is a member of the RSC, and responsible for referring to the committee all matters requiring its review and approval.

Lasers

What is non-ionizing radiation?
Non-ionizing radiation is a type of radiation that has energy to low to ionize an atom or molecule, that is, to completely remove an electron from its orbit. Electromagnetic radiation will not cause ionization if the energy per photon is low enough. Visible light, radio frequency, microwave and all but the far ultraviolet radiation is non-ionizing.

Material Incorporated Into A Device

What is ionizing radiation?
Ionizing radiation is a type of radiation that has enough energy to ionize an atom or molecule, that is, to completely remove an electron from its orbit. The composition of ionizing radiation can vary. Electromagnetic radiation can cause ionization if the energy per photon is high enough. Far ultraviolet, x-rays, and gamma rays are all ionizing radiation, while visible light, microwaves, and radio waves are non-ionizing radiation. Ionizing radiation may also consist of fast moving particles such as electrons, positrons, or small atomic nuclei.
Am I required to have an RUA when using exempt materials or products?
If the material or product is also listed on the UCR Broad-scope license then the exemption is not in effect and an RUA is required. Assume that your material or product is not exempt until you have a final determination from the Radiation Safety Officer.
What does the Radiation Safety Committee do?
The RSC is a body of faculty and other radiation experts appointed by the VCR to establish and implement policies, processes, and procedures for the use of ionizing radiation at UC Riverside. In addition, the RSC maintains surveillance over the program and provides periodic program status reports to the VCR. Surveillance activities include the review and approval of radiation use applications and the review of EH&S radiation safety operations. The RSC ensures that university management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention. The RSC ensures that University management is adequately informed of its responsibilities on matters related to radiation safety, the status of the program, and problems that require management attention.
What does the Radiation Safety Officer do?
The RSO has overall responsibility for the radiation safety program and for ensuring that radiation uses conform to policies and applicable government regulations, including the UC Riverside Radioactive Materials License. The RSO is a member of the RSC, and responsible for referring to the committee all matters requiring its review and approval.

Microwave (MW)

What is non-ionizing radiation?
Non-ionizing radiation is a type of radiation that has energy to low to ionize an atom or molecule, that is, to completely remove an electron from its orbit. Electromagnetic radiation will not cause ionization if the energy per photon is low enough. Visible light, radio frequency, microwave and all but the far ultraviolet radiation is non-ionizing.

Non-Dispersible Or Sealed Sources

Other

What is non-ionizing radiation?
Non-ionizing radiation is a type of radiation that has energy to low to ionize an atom or molecule, that is, to completely remove an electron from its orbit. Electromagnetic radiation will not cause ionization if the energy per photon is low enough. Visible light, radio frequency, microwave and all but the far ultraviolet radiation is non-ionizing.

Radio Frequency (RF)

What is non-ionizing radiation?
Non-ionizing radiation is a type of radiation that has energy to low to ionize an atom or molecule, that is, to completely remove an electron from its orbit. Electromagnetic radiation will not cause ionization if the energy per photon is low enough. Visible light, radio frequency, microwave and all but the far ultraviolet radiation is non-ionizing.

Ultraviolet Radiation Sources

What is non-ionizing radiation?
Non-ionizing radiation is a type of radiation that has energy to low to ionize an atom or molecule, that is, to completely remove an electron from its orbit. Electromagnetic radiation will not cause ionization if the energy per photon is low enough. Visible light, radio frequency, microwave and all but the far ultraviolet radiation is non-ionizing.

Risk Management

Safety & Industrial Hygiene

AEDs on Campus

What?s the difference between sudden cardiac arrest and a heart attack?
Sudden cardiac arrest symptoms:
  • Collapse and loss of consciousness without warning
  • Abnormal breathing, if any
  • Loss of pulse and blood pressure


Defibrillation increases the survival rate if it is given within five minutes after cardiac arrest.

Heart attack symptoms:
  • Uncomfortable pressure, fullness, squeezing, or pain in the center of the chest lasting more than a few minutes and spreading to the shoulders, neck, or arms
  • Chest discomfort with lightheadedness, fainting, sweating, nausea, or shortness of breath
  • Atypical chest pain, stomach, or abdominal pain
  • Nausea or dizziness
  • Shortness of breath and difficulty breathing
  • Unexplained anxiety, weakness, or fatigue
  • Palpitations, cold sweat, or paleness


Heart attacks do not need defibrillation, but can develop into cardiac arrest if medical treatment is delayed.
What do I do if a person has a sudden cardiac arrest or another cardiovascular emergency?
Follow the steps below if the person has no signs of life.

If there are other people around:
  1. Have a person call 9-1-1 and send another one for the nearest AED
  2. Start performing CPR while you wait for the AED
  3. When the AED arrives, place it next to the patient
  4. Open the cover of the AED and turn it on by pressing the green button
  5. Expose the bare chest by removing or cutting the clothes
  6. Remove the patches from the cover and attach to patient?s bare chest
  7. Connect patches to device
  8. Follow voice prompts for further instructions


If you are alone:
  1. If you have time, call 9-1-1 and tell them to send help while you perform CPR or use an AED
  2. Perform CPR
  3. Go for the AED if it is within 2 minutes, and place it next to the patient
  4. Open the cover of the AED and turn it on by pressing the green button
  5. Expose the bare chest by removing or cutting the clothes
  6. Remove the patches from the cover and attach to patient?s bare chest
  7. Connect patches to device
  8. Follow voice prompts for further instructions


If a shock was delivered, give 5 cycles or about 2 minutes of CPR and let AED reanalyze. If no shock is advised, repeat CPR until emergency responders arrive.

You can access the FR2 + Defibrillator Demonstration to learn more about AED operation (may require MacroMedia Flash).
What maintenance does the AED need?
EH&S performs monthly maintenance on AEDs. Contact us if you think there is a problem with an AED.
Can I hurt someone with the AED?
The AED is designed to only shock a person with a specific heart rhythm. Although the AED uses low electrical therapy, which is unlikely to hurt a person, it is better for safety purposes if no one is touching the patient.

Asbestos & Lead Safety

I am looking at some material and I think it is asbestos, what do I do next?
Contact the Physical Plant Asbestos Abatement Team at 827-4712, or EH&S at 827-5528.
I am remodeling a room and think that asbestos may be present, what should I do?
Stop and secure the area. Contact the Physical Plant Asbestos Abatement Team at 827-4712 for advice.
How do I get asbestos and lead awareness training?
Contact the EH&S Training Manager at (951) 827-6303.

Business Officers

Who can I talk to about the safety and environmental requirements that apply to my department?
Contact the safety partners designated to your building. Safety partners are Department Safety Coordinators (DSC), Building Supervisors for Emergency Conditions (BSEC), Building Emergency Staff (BES), and Laboratory Safety Officers (LSO). They help the department focus on general safety, emergency preparedness, and laboratory safety.

Chemical Safety

How do I work safely with chemicals?
Know the hazards of the chemicals and procedure you're using, then select and implement the appropriate controls. Don't know the hazards or controls? Contact EH&S for assistance.
Is this chemical safe?
The information on the container label and material safety data sheet (MSDS) will assist you in answering this question. If you still have questions, contact EH&S for assistance.

Confined Space Entry

What is a confined space?
Confined space means a space that:

  1. Is large enough and so configured that an employee can bodily enter and perform assigned work
  2. Has limited or restricted means for entry or exit (e.g., tanks, vessels, silos, storage bins, hoppers, vaults, and pits)
  3. Is not designed for continuous employee occupancy
What is a permit-required confined space?
Permit-required confined space (permit space) means a confined space that has one or more of the following characteristics:

  1. Contains or has a potential to contain a hazardous atmosphere
  2. Contains a material that has the potential for engulfing an entrant
  3. Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section
  4. Contains any other recognized serious safety or health hazard

Construction Safety

How do I prevent falls when working off the ground?
Elevated work may require safe use of ladders, scaffolds, platforms, appropriate railings, or fall protection/ restraining systems.

Don't know what is the safest or required protection for elevated work? Contact EH&S.
Are there special requirements or training for crane or hoist use?
At a minimum, you should have had training for operating and maintaining cranes and hoists from the manufacturer or distributor.

There are specific training requirements for specific types of cranes. Contact EH&S for assistance.
How do I know that a trench or excavation is safe to enter and work in?
Trenches 5 ft or greater in depth must be evaluated for installation of a protective system or safe sloping or benching of sidewalls.

If you don't know whether a trench or excavation is safe to enter or work in, contact your supervisor or EH&S before you enter.

Electrical Safety

What should be included in an electrical safety program?
An electrical safety program should include training (and documentation of) on the proper equipment, procedures, and appropriate personal protective equipment. Contact EH&S for assistance in using the Integrated Safety and Environmental Management (ISEM) "Follow the Five" steps in an electrical safety program.

Ergonomic Resources/Workstation Evaluations

Fall Protection

How do I prevent slips and falls in wet areas?
Spilled material must be cleaned up immediately, and the source of the spill must be eliminated or controlled.
At what height above ground level is fall protection required?
Approved personal fall arrest, personal fall restraint or positioning systems must be worn by those employees whose work exposes them to falling in excess of 7 1/2 ft from the perimeter of a structure, unprotected sides and edges, leading edges, through shaft ways and openings, sloped roof surfaces steeper than 7:12, or other sloped surfaces steeper than 40 degrees not otherwise adequately protected.

Forklift Safety

How often do forklift operators need to be trained?
Operators need to have initial training before operating any powered industrial truck, including forklifts, and as often as skills or equipment changes.

Forming Workplace Safety Committees

Fume Hoods/Certifications

My hood does not appear to be working properly, what do I do?
Contact EH&S to request an evaluation. We will evaluate the hood and suggest further actions, if needed, to return hood back to regular operation and function.
My electronic flow alarm keeps going into alarm, what do I do next?
Contact EH&S to request an alarm investigation. We will evaluate the flow alarm and suggest necessary actions to correct the problem.
I have an old style hood with no visual or audible flow detection; can I have a flow alarm installed?
Yes, you can have a new electronic visual and/or audible flow alarm installed to your hood. Contact EH&S to request an installation evaluation and assistance with flow alarm selection.
Am I required to have a flow indicator present?
Yes, all fume hoods are required to have a working airflow detection device present.
My hood has an "emergency exhaust" button on the airflow alarm box. Can I use it all the time?
No, this button is for "emergencies" only, such as a chemical spill, fire or vapor release. Common use of this button takes away available airflow from nearby hoods and reduces their ability to contain the hazardous materials within them effectively.
What do I do if there is a spill, release or fire in my hood?
The hood is the best place to have a spill, release or fire. So do your best to keep it localized there. Here is what you should do:

  • If you can do it safely, shut off utilities (gas, etc.) in hood
  • Close sash all the way
  • If "emergency" exhaust button is available on hood, push to activate
  • Use judgment and call for additional help as necessary, such as fire department, UCR police or EH&S
Is my fume hood protecting me?
The answer to this question depends on many variables, such as user technique, baffle opening blockage, hood function, competing air currents, etc. Contact EH&S for assistance on this. We will evaluate the hood and advise you on ways to make it more effective. We will also advise you on any needed repairs or required maintenance.

Hand & Portable Tool Safety

How do I safely use and maintain hand and portable power tools?
Follow manufacturer's instructions for proper maintenance and use.

Hazard Reporting, Evaluation & Communication

How do I handle safety issues with represented employees?
While EH&S can provide guidance on the technical aspects of safety performance, Labor Relations should be consulted on any contractual obligations (e.g., employment actions such as suspension).
How do I implement accident/injury prevention efforts?
EH&S can assist supervisors in implementing accident/injury prevention efforts by using the Integrated Safety and Environmental Management (ISEM) "Follow the Five" steps.

Hearing Conservation/Noise Control

How do I know if the noise I'm exposed to is hazardous and may affect my hearing?
Contact EH&S to monitor and evaluate sound levels.

Heat Stress/Outdoor Safety

How do I protect myself from heat stress?
If you work in a hot environment, outdoors or indoors, know and recognize the potential hazards, use appropriate controls such as drinking plenty of fluids, using hats or shade, using sunscreen, not over exerting yourself, taking breaks, and wearing light, loose fitting clothes. Be prepared to assist colleagues. Consult your supervisor for additional advice.

Indoor Air Quality & Complaints

What do I do if I think that the air in my building is unhealthy?
Contact EH&S for assistance. We will evaluate the current conditions in your building and will advise you of our findings.

Injury Reporting & Investigations

How do I conduct accident investigations?
Accident investigations are conducted by following the UCR Accident Investigation Process.

Lockout/Tagout (LOTO)

What is lockout/tagout?
Lockout/Tagout is the method of controlling the unexpected release of energy (electricity, movement of machinery or equipment, or pressure). Movement is stopped and the power source de-energized or disengaged, and, if necessary, the moveable parts are mechanically blocked or locked to prevent inadvertent movement during cleaning, servicing or adjusting operations, repair work and set-up of operations.
How do I document lockout/tagout procedures?
Follow the UCR standard lockout/blockout procedures. You can access them here.

Machine Guarding

How do I know if a machine is properly guarded to prevent injury?
Contact the equipment manufacturer or vendor; if unsuccessful, contact EH&S for assistance.

Material Handling & Back Safety

How do I lift properly?
Stand comfortably, close to the object with feet apart, your ears, shoulders and hips aligned. Bend your knees but be able to use thigh and legs muscles. Grip object firmly, lift smoothly bringing it closer to your body. Turn your feet and not your waist. Use wheeled carts and co-workers for assistance whenever possible. Visualize where you are going before lifting an object. Reduce the weight or size and secure the load.
How do I prevent back injuries?
You should avoid bending, twisting, overexertion, overextending, lifting. Keep your back straight. Purchase and use better designed tools. Use wheeled carts. Ask for help. Allow your body to rest to avoid re-injury. Obtain training and practice proper lifting techniques.

Back injuries can be prevented by using the Integrated Safety and Environmental Management (ISEM). This system analyses the job to be done, the possible hazards, the controls to safely do the job, and feedback.

Material Safety Data Sheets (MSDSs)

How can I obtain a material safety data sheet (MSDS) for the hazardous chemical that I use on the job?
Ask your supervisor for a copy of the MSDS, or contact EH&S for assistance in locating an MSDS that is not listed in the MSDSs page.

Personal Protective Equipment (PPE)

What is a respirator?
A respirator is a protective face-piece, hood or helmet that is designed to protect the wearer against a variety of harmful airborne agents.
When is respirator fit testing required?
Fit testing of all negative or positive pressure tight-fitting face-piece respirators is required prior to initial use, whenever a different respirator face-piece is used, and at least annually thereafter. An additional fit test is required whenever there are changes in the user's physical condition that could affect respirator fit (e.g., facial scarring, dental changes, cosmetic surgery, or an obvious change in body weight). The employer must be fit tested with the same make, model, style, and size of respirator that will be used.
Must employees see a doctor before they use a respirator?
The employer must provide a medical evaluation to determine the employee's ability to use a respirator before the employee is fit tested or required to use the respirator in the workplace. Not all workers must be examined by a doctor. A physician or other licensed health care professional must perform the medical evaluation using the medical questionnaire contained in Appendix C of CCR Title 8, Section 5144.
What is the proper way to store a respirator that is used routinely?
Respirators must be stored to protect them from damage, contamination, dust, sunlight, extreme temperatures, excessive moisture, and damaging chemicals. They must also be packed or stored to prevent deformation of the face-piece and exhalation valve. A good method is to place them in individual storage bins. Keep in mind that respirator face-pieces will become distorted and the straps will lose their elasticity if hung on a peg for a long time. Check for these problems before each use. Storing the respirator in a plastic sealable bag after use is not considered a good practice. The respirator may be damp after use and sealing prevents drying and encourages microbial growth. If plastic bags are used, respirators must be allowed to dry before storage.
If employees have a beard or moustache, is their respirator still effective?
Tight-fitting face-piece respirators must not be worn by employees who have facial hair that comes between the sealing surface of the face-piece and the face or that interferes with valve function. Respirators that do not rely on a tight face seal, such as hoods or helmets, may be used by bearded individuals.
Can employees wear glasses while wearing a respirator?
Yes, but if an employee wears corrective glasses or goggles or other personal protective equipment, the employer must ensure that such equipment is worn in a manner that does not interfere with the seal of the face-piece to the face of the user. Kits are available from all respirator manufacturers that allow the mounting of prescription lenses inside the respirator. Contact lenses can be worn with any type of respirator, but their use is not recommended in dusty atmospheres while wearing a half-mask face-piece.

Respiratory Protection

My respirator is broken, how do I get it repaired?
Contact EH&S for assistance. We will evaluate the respirator and can repair or replace parts as necessary.

Supervisors/Managers

What methods can I use to manage safety performance?
ISEM is the Integrated Safety and Environmental Management system that has been adopted by the UC system and UCR. It makes safety an "integrated" part of work planning and execution.

Sustainability

A Sustainable Campus

Student Involvement

Training

Minimum EH&S Training Requirements

Can I just show up for a scheduled course or do I need to register?
You need to register for any session you will attend. We have a minimum number of people required for our sessions, and if the number isn't met the session may be cancelled. If you register, you'll be contacted if there are any changes to the session you will be attending.

Waste Management

Disposal Guidelines

How do I dispose of original manufacturer empty hazardous material containers?
Original container labels must be removed or completely obliterated (spray paint works well).

If the container is one of the following, dispose of the container directly into the building dumpster separate from the lid/cap.

  1. If the container previously had a pesticide: the container must be triple rinsed and the rinsate must be disposed of as hazardous waste or used to dilute the next application, and the container must be rendered unusable.
  2. If the container previously had an extremely or acutely hazardous material: the container must be triple rinsed and the rinsate must be disposed of as hazardous waste.
  3. If the container previously had a plain hazardous material.

Hazardous Waste Determination

Riverside County Environmental Health

Storage & Labeling

How do I know what type of waste I am generating?
Click here to review the hazardous waste category determination information.

What is Universal Waste?