What is Chemical Inventory?

In order to protect first responders, assist in an emergency, meet our regulatory obligations, and provide the necessary safety services to the campus, EH&S needs to have an accurate report of the hazardous materials stored around campus.

At a minimum, each chemical inventory owner must do an annual inventory update that covers any reportable hazardous materials, including chemical reagents, gas cylinders, and large quantity industrial chemicals. Additionally, if your inventory changes by >10%, or is moved into a new room, an inventory update needs to be done.

CIS support ended in December 2018. If your group was previously using CIS for your chemical inventory, contact EH&S for help with transferring to UC Chemicals.

For more information, contact the Chemical Inventory Program or call at (951) 827-5879.

UC Chemicals is available on both mobile (iTunes and Google Play) and desktop platforms. You can access the system from a desktop by clicking the following link: https://ehs.ucop.edu/chemicals Log in using your Net ID & Password.

For troubleshooting or reporting issues, please contact service@RiskandSafetySolutions.com or by calling 530-638-DESK (3375).

 

UC Chemicals is supported by two complementary platforms: a desktop (Web) interface and a mobile application (available in the Apple store or Google Play)

 

 

 

 

 

 

Desktop

  1. Access the UC Chemicals desktop interface to view or edit your inventory at ehs.ucop.edu/chemicals/.
  2. Login with your UCR NetID and password
  3. Search Inventory
    • Click on the "Search Chemicals" button
    • Limit search by selecting a location or typing a query in the search box
    • Click on the chemical name to see a list of containers in your lab and relevant chemical information
  4. Add Chemicals
    • Click on the "Add" button 
    • Type in the chemical name, CAS number, or Sigma-Aldrich product ID and select the correct entry
    • Click  to add a new container by entering required information (location, container size, physical state, and container type)
    • Add a  sticker to the container (if you don't have stickers, you can request them from EH&S), then under "Container" type in the code at the bottom of the sticker
    • Click "Save" to add the container to your inventory
  5. Manage Lab (PIs & Delegates only)
    • Click on the "Manage Lab" button
    • SUBLOCATIONS: Click  to add a new sublocation, or  to edit an existing sublocation
    • CONTAINER ISSUES: Click "Container Issues" to see a list of containers in your inventory flagged by the system (expired, peroxide forming, etc.)

 

Mobile

  1. Install the free UC Chemicals application on a mobile phone or tablet from either Google Play or the Apple Store
  2. Login with your UCR NetID and password
  3. Search Inventory
    • List of chemicals in your lab will appear automatically
    • Limit search by selecting a location, or typing a query in the search box
  4. Add Chemicals
    • Click on the "Add" button 
    • Type in the chemical name, CAS number, or Sigma-Aldrich product ID and select the correct entry
    • Click  to add a new container by entering required information (location, container size, physical state, and container type)
    • Add a  sticker to the container (if you don't have stickers, you can request them from EH&S), then under "Container" click "+ Scan" and use the device camera to scan the sticker
    • Click "Save" to add the container to your inventory
  5. Remove Chemicals
    • Click the "Scan" button and scan the container you want to remove
    • Click the  button next to the container you want to remove, then click "Remove" and "Confirm"

Make sure all your chemicals have been added into UC Chemicals and have a barcode.

Each chemical container should be listed in your UC Chemicals inventory and have had its barcode scanned in. EH&S can only perform an update on properly barcoded chemicals.

 

Make sure all chemicals are stored where they belong.

If chemicals have been moved outside the lab or are stored out of sight, they will be missed during the update and deleted from the inventory. Additionally, wherever a chemical is stored during the update will be marked as its permanent location.

 

Clean up any spills or clutter and remove expired/broken containers.

If EH&S cannot reach or safely work in storage locations, the update will take much longer. Additionally, "inherently waste-like" containers (broken, expired, or otherwise damaged) will not be inventoried; please make a WASTe tag to request an EH&S pickup.

 

To request a demo and initial inventory, please contact Kyle Soliz

 

Risk & Safety Solutions has a variety of training tools and tutorials which can be found on their website: https://ehs.ucop.edu/help/chemicals 

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