Return to Campus protocols
As always, your health and well-being are our primary concern. If you are able to do your job effectively without returning to campus, we urge you to talk with your supervisor about continuing to work remotely. As more people get vaccinated and the overall level of new COVID-19 cases declines across the country, we are easing out of the worst public health crisis in a generation. All returns to the workplace must be pre-approved. If you have any questions or concerns about this, please speak with your supervisor. The guidance below applies to all employees who perform duties on campus or UC leased or affiliated properties, unless the facility has expressly provided different instructions. Deans and unit heads will determine which groups are needed to work in person. For those who are approved to return, we are instituting new protocols designed to protect yourself and others. We expect all on-campus workers to abide by the guidelines and directives described below.
- Authorization. Provide authorization for each employee to report onsite.
- Worksite specific plan. Must develop own Worksite Specific Plan . In some cases, the Worksite Specific Plan may be routed to campus oversight committees for review and approval prior to return to campus.
- Positive case? Refer to the COVID-19 Symptom monitoring and reporting procedures and Response to suspected COVID-19 cases: Guide for Department Leads, Supervisors, Chairs". Download the quick reference for Supervisors Infographic.
For All Returning Employees
COVID-19 Prevention Plan Campus Guidance
The campus has developed general guidance, which all employees should review.
Prior to your return, your supervisor must share their Worksite Specific Plan with all their employees, and you must review and acknowledge.
Download the When To Return guidance infographic.
You can also view the Return to Campus Working Group webinars on You Tube.
All employees who plan to be on-site are required to view a training video, "COVID-19 prevention training" as required by CDPH/CalOSHA before returning to campus. Even if you will continue to work remotely, but may need to come to campus occasionally, you must complete this training. This course is accessible in the UC Learning Center.
UCR COVID-19 DAILY WELLNESS CHECK SURVEY
All employees who work on-site at a UCR property (owner or leased) must complete a survey prior to reporting for work. If you have symptoms or concerns about exposure, contact your primary care physician and the Wellness Hotline (844) 827-6827. For more information, refer to the COVID-19 Symptom monitoring and reporting procedures (SOP).
EMPLOYEE WELLNESS PROGRAM
The UCR Wellness Program focuses on promoting awareness and education, motivation for positive behavior changes, and influencing campus practices and policy to support a healthy environment.
FACULTY STAFF ASSISTANCE PROGRAM
ComPsych will provide GuidanceResources® services whose benefits will provide UCR faculty, staff and their household family members confidential support, resources and information for personal and work-life issues, free of charge
Faculty Staff Assistance Program
- Fully vaccinated employees may work indoors without face coverings, even if unvaccinated co-workers are present.
- Unvaccinated employees must continue to wear masks indoors, unless alone in a room or a vehicle. Upon request, unvaccinated and vaccinated employees and students may request a mask.
- No face coverings are required for anyone outdoors, unless there is an outbreak of COVID-19 cases (see below).
- Face coverings are required for everyone, regardless of vaccination status in the following areas:
- Indoor K-12, childcare or youth settings
Disinfectant and sanitizers
Order a disinfectant kit from Facilities services (includes disinfectant, painter’s tape, shop towels, and other items). Download the Disinfecting Infographic for an at a glace guide.
All employees must practice good hygiene by frequently washing your hands with soap and water for 20 seconds or longer. When possible, use soap and water instead of hand sanitizer. Watch this short video on proper handwashing.
Facilities Services is cleaning and disinfecting common areas more frequently and will continue to provide services to campus buildings. For information on cleaning frequency, click here.
Facilities Services is providing a disinfecting kit and alcohol-based hand sanitizer for use in campus facilities. There is no charge. This kit will provide an EPA approved, one-step surface disinfectant spray that does not require you to wear PPE and is effective in killing the virus left on a variety of surface. To request your disinfectant kits, visit the Facilities Services website.
Campus restroom facilities and other plumbing systems are not designed to handle disinfectant wipes. Cleaning wipes do not break down or dissolve and should not be flushed down toilets. Doing so can lead to significant building floods and could ultimately require closure of buildings and interruption of operations. This type of material should be discarded in the trash only.
We are continuously monitoring the recommendations and guidance from the WHO, CDC, and American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE). Based on the recommendations, Facilities is taking the following steps:
- Maximizing outside air to increase air circulation +1 hour before and after normal operating hours so more fresh air is being brought in the buildings
- Continuing to update HVAC air filters to the maximum allowed rating for each building system in occupied buildings
We remind you that the most effective way to mitigate the spread of the COVID-19 virus is vaccination. For those that are unable to be vaccinated, the use of a mask, hand washing and physical distancing greatly reduce the potential for infection.
Facilities Management maintains air conditioning and ventilation systems and replaces air filters on a schedule throughout the year. Filtration further mitigates risk of transmission in buildings with recirculated air. As air moves through a building's HVAC system, air filters trap and collect large and small particles such as dust, allergens and microorganisms.
For more information on Facilities Services HVAC and Ventilation information, visit the Facilities Services HVAC FAQs.
Transmission Reduction Efforts
According to the World Health Organization (WHO) and the Centers for Disease Control (CDC), the COVID-19 virus appears to spread human-to-human through respiratory droplets coming from an infected person. Based on public health guidance, the key transmission reduction factors include:
- social distancing,
- limiting occupancy,
- practicing good personal hygiene, and
- utilizing face coverings
As part of the public health guidance, Facilities Services will disinfect high-touch areas including elevators, door handles, common areas and restrooms. We have made disinfecting kits available to departments and hand sanitizing stations are located at the entrance of each building. A map locating sanitizing stations can be viewed by clicking here.
Resources and SOPs
The campus has developed standard signage and postings for building entrances, exits, stairs, elevators and more. Download and post signage through your work areas.
The following posters are installed throughout campus:
- Keep yourself healthy
- Face covering
- Elevator (1 person maximum)
- Wait here (footprints)
- Do not use (this area is closed)
To obtain additional signs complete the COVID-19 signage request.
Standard Operating Procedures (SOP)
- General Areas: Office Space
General Area/Office Space Disinfection SOP
Laboratory/Research Space Disinfection SOP
Disinfection response plan SOP
To reduce the spread of COVID-19, avoid sharing UCR vehicles whenever possible. Employees may share vehicles only if approved in advance and in writing by a supervisor. Review this Shared Vehicle Guidance for details.
Visitors & Contractors
We recognize that visitors, contractors, vendors and other non-UCR personnel may need to come to campus.
- Contract employees working through third party employers must follow all campus protocols.
- Contract employees are required to continue following all Non-Pharmaceutical Interventions (NPI), such as masking, physical distancing, hygiene, daily wellness checks until further notice
- Contract units must complete and submit a copy of their WSSP or provide their employer’s equivalent documentation to firstname.lastname@example.org
Non-UCR affiliated individuals coming to campus for essential work must abide by visitor guidelines.
Employees who have travelled domestically or internationally, whether for personal or business purposes should refer to the following guidelines and restrictions regarding travel.
Transportation and Parking Services offers several permit options based on frequency and length of time for individuals needing to park on campus. Each permit type has different parking options and costs vary. Individuals can buy by the hour, day, week, or month based on their individual needs. For more information, visit Return to Work Parking Information.