Staff & Faculty
Return to Work Protocols
Find out what you need to know before returning to work/campus, including training, self monitoring symptom tool, and more.
Resources and Tips for Telecommuting: https://keepworking.ucr.edu/
Read the Announcement Regarding Relocation of University Equipment to Remote Works Sites.
Resources and tools for teaching remotely: https://keepteaching.ucr.edu/
EH&S resources and guidance for research operations.
Additional FAQ's for Instructors
Guidance on reasonable accommodations during COVID-19.
Frequently Asked Questions:
Are all employees returning to campus after June 19?
No. The June 19 date was originally included in the campus closure order by the Riverside County Public Health Officer. Since the closure order was rescinded in early May, UCR now falls under Gov. Newsom’s stay-at-home order, which is in Stage 2 and remains in place until further notice. Limited numbers of employees are continuing to work on campus, with a phased ramp-up of on-campus research activities taking place. UCR employees who are able to work remotely will continue to do so unless otherwise notified by their organizational leadership. At this time, we do not have a specific schedule to repopulate the campus, and this issue is one being discussed at the UC level, and will be dependent on the fall instructional delivery decision and meeting safety/health care requirements. We will keep you updated as more information is available. If any employee has questions about their individual position they should work through their supervisor.
What is the status of campus services including the Bookstore, Card Services, and Mail Service?
The status of campus services is as follows:
Books can be ordered online only. For general questions, call x2-4213 or x2-4456, or email email@example.com
Highlander Service Station
Staff will work remotely to support essential card functions related to Housing & Dining, School of Medicine, and Facilities Services. Urgent R'Card needs may be handled by appointment only, email firstname.lastname@example.org. For general questions, call x-2-2273 or x2-1237.
Still receiving inbound mail, however regular campus deliveries are not taking place. Exceptions will be made for critical department needs. Front lobby/post office will be closed to customers. For critical needs, call x2-6245 or email email@example.com.
Still receiving inbound packages and campus deliveries between 8 a.m. and 4:00 p.m. Regular campus delivery service will stop between March 16 and June 19. Only critical items and research related items will be delivered to campus departments as needed. Departments are encouraged to cancel/postpone non-essential deliveries to campus during the closure. For general questions, call x2-3134 or email firstname.lastname@example.org.
Will still fulfill orders for critical research related items. Gas cylinders will still be delivered to labs for research purposes. For general questions, call x2-5542 or email email@example.com.
Staff is available, by appointment only, to meet critical needs. Public surplus sales have been cancelled from April through June. For general questions, call x2-5543 or email firstname.lastname@example.org.
Digital Print Services
Production of pending print orders postponed until campus re-opens. For academic printing or copying needs, email email@example.com. Technician still available for Copier Program repairs and service. For general questions, call x2-4318 or 2-5097, or email firstname.lastname@example.org.
Auxiliary Design Services
Staff will be working remotely and supporting critical design and digital content needs. For urgent design or poster printing needs, email email@example.com.
Central Business Services Administration
Limited Central Business Services Administration leadership will be working on campus during closure and most will be working remotely. Administration Office, Corp Yard Building B, will be closed and locked. Please contact CBS leadership for assistance.
Is there guidance on parking, permits, fleet rentals, and alternative transportation during the campus shutdown?
Please refer to UCR Transportation's FAQs regarding parking, parking permits, and fleet rentals during the campus shutdown.
How is UCR responding to COVID-19?
The university is in Phase 2 of it's COVID-19 response.
University leadership is working with the UC Office of the President, Riverside County Public Health, our fellow UC campuses, clinical partners, and elected officials to monitor the situation, ensure all appropriate precautions are taken, and respond quickly and effectively as matters arise.
May UCR quarantine or isolate students who were possibly exposed to, or who have contracted, COVID-19?
Yes. UC enacted a Policy on Safeguards, Security and Emergency Management in January 2006 that contemplates the need for chancellors to take extraordinary measures in the event of “a natural or man-made disaster, a civil disorder which poses a threat of serious injury to persons or damage to property,” or other “seriously disruptive events.”8 Pursuant to this policy, UC may take appropriate steps to protect the health and safety of its students in the face of a known serious health crisis like a serious outbreak or pandemic.
How is UCR disinfecting surfaces?
UCR is taking extensive measures to prevent the spread of COVID-19. Examples include:
- Deployed hand sanitizers in university-owned housing and dining areas;
- Began using a new CDC-approved chemical disinfectant, after review and approval by Environmental Health and Safety, across the campus;
- Increased cleaning in university-owned housing of high-touch areas including lobbies, lounges, restrooms, and elevators; and
- Increased cleaning in campus General Assignment classrooms and adjacent restrooms.
What should I do if I am planning an event?
All in-person, non-essential gatherings on campus are suspended, until further notice
- Is there a duty to report COVID-19 cases to state or local health authorities?
- Guidance for all Transportation-related activities including parking, permits, biking, buses, and campus transportation issues
Which campus buildings are being serviced by custodial staff?
Student Health Services, the UC Intellicenter, the UCPD building, and housing and dining facilities are receiving regular custodial services. Many academic buildings on campus are receiving limited cleaning services. For a full list, visit https://facilities.ucr.edu/
How is maintenance support, landscape services, trash pickup, and recycling impacted by the campus closure?
Maintenance staff will be on site Monday-Friday from 7 a.m. to 3 p.m. and will be available for emergencies and to monitor building conditions. Landscape Services will manage only emergency, weather-related situations. Exterior trash containers and dumpsters will be emptied weekly; housing and dining trash will be serviced as needed. Recycling will not be supported during the COVID-19 closure. For more information, including emergency contact information, visit https://facilities.ucr.edu/.
Are there steps that leaders, managers, and supervisors can take to prepare for an outbreak of COVID-19?
The Riverside County Public Health order requires UC Riverside to minimize the number of people on campus while maintaining the critical functions of the university. The campus closure is intended to remove UCR employees from the physical campus through April 3 unless they are identified as essential personnel who perform critical functions that can only be conducted on-site. All others will either remote work or, if their jobs cannot be done remotely, are eligible for 14 days of administrative leave, as indicated in yesterday’s message.
For essential personnel supporting critical campus functions on campus, the CDC recommends social distancing measures, which include but are not limited to:
- Supervisors implementing flexible work hours (e.g., staggered shifts) to minimize person-to-person contact.
- Maintaining distance (approximately 6 feet or 2 meters) from others when possible.
Employees wishing to briefly return to campus to retrieve materials needed to work remotely must contact their department head/chair for approval in advance. They should also contact their supervisor to secure access to their office if needed.
If this approach is not feasible for some reason, supervisors may contact the Central Plant at 951‑827‑4677 between the hours of 7:00 a.m. – 2:00 p.m. to provide access to offices/labs for personnel to retrieve personal items. After March 17 or after-hours, UCR Police may be contacted at 951‑827‑5222 for service.
What steps should be taken if an employee becomes ill with fever, cough or other concerning symptoms?
All individuals who are not essential personnel will first be asked to work remotely, if feasible. If remote work is not feasible a paid leave option is available, as noted below. All campus offices, units, or departments will be closed (i.e., no employees physically working on campus), unless they are designated as essential to support critical campus functions.
At this time the University of California has granted use of up to 14 days of paid administrative leave for all employees. This benefit was put in place before the campus closure by the Health Officer of the County of Riverside and may well be adjusted, but in the near term will provide flexibility for us to use until further guidance is provided. Those individuals that do not continue to work either on campus as essential personnel, or remotely, may use this benefit to cover their time away from campus. This paid administrative leave is a single allocation of up to 14 work days at the current FTE level, but these days do not need to be consecutive.
Anyone sick and believed to be at risk for COVID-19 infection should be advised to seek medical assistance and follow the CDC recommendations:
- Stay home except to get medical care.
- Separate yourself from other people in your home and avoid sharing personal household items.
- If you have a medical appointment, call the health care provider and tell them that you are concerned about the possibility of COVID-19 infection before going to the doctor’s office.
- Wear a facemask when you are around other people.
- Cover your coughs and sneezes with a tissue.
- Clean your hands often with soap and water for at least 20 seconds, or use hand sanitizer that contains at least 60% alcohol.
- Avoid sharing personal household items.
- Seek prompt medical attention if your illness is worsening.
- If you are placed under active monitoring, or facilitated self-monitoring, follow the instructions provided by your local health department or occupational health professional, as appropriate.
- Consult with your health care provider before discontinuing home isolation.
Should an instructor require a student who is out sick to provide a health care provider’s note?
Verification of student illness is at the discretion of each instructor. Instructors should use a consistent practice to avoid bias and discrimination in their approach. Students who are uncomfortable providing health information to instructors may work through Student Affairs Case Management.
May UCR prohibit an employee from coming to work if the employee is known to have contracted COVID-19 themselves, or to have had close contact with someone who has?
Yes. UC is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees, such as requiring that employees not come to work if they have COVID-19.
If any employment actions are taken as a result of COVID-19, such as requiring that employees not come to work, such actions must be consistent with federal and state laws prohibiting discrimination in the workplace.
What additional steps should be taken if an employee is suspected to be ill with COVID-19 at work?
Managers and supervisors should encourage employees to take leave and seek medical assistance from their primary care physician.
If an employee declines to take leave, managers and supervisors should consult their local human resources or academic personnel offices for assistance in determining whether there is objective evidence of a suspected case of COVID-19. If possible, managers and supervisors should ask on-site employee health services, if available, to assist in making this determination. If there is objective evidence that an employee has acute respiratory illness and that employee refuses to take leave, a manager or supervisor may, over the objection of the employee, require that the employee leave the workplace. In such circumstances, the absence should be recorded as “approved.” Managers and supervisors should seek assistance from their local human resources or academic personnel offices before taking any action, to ensure that all appropriate options have been considered. Action should not be taken based solely on a manager’s or supervisor’s subjective assessment of an employee’s medical condition.